Executive Assistant (Hybrid) - Bali

Are you a highly organized and proactive professional looking to support top-level executives in a dynamic, hybrid work environment? Three Peaks International is seeking a skilled Executive Assistant to join our team in Bali. This role offers the opportunity to work alongside experienced executives, leveraging your administrative skills to drive operational efficiency and support strategic initiatives. As part of our team, you'll handle a diverse range of tasks, from scheduling and coordinating meetings to managing travel arrangements and maintaining confidential documents. With a hybrid work model, you'll enjoy the flexibility to work from our office in Bali while also having the freedom to work remotely. This position is perfect for someone who thrives in a fast-paced environment and is eager to contribute to the success of our organization.

Three Peaks International is a leading company in the hospitality and tourism industry, known for its commitment to excellence and innovation. We pride ourselves on creating memorable experiences for our clients and employees alike. Our team is dedicated to providing exceptional service and support to our clients, and we are always looking for talented individuals to join us on this journey. As an Executive Assistant at Three Peaks International, you will play a crucial role in ensuring that our operations run smoothly and efficiently. You will be responsible for a wide range of tasks, including managing schedules, coordinating meetings, and providing administrative support to our executives. This role offers the opportunity to work in a dynamic and fast-paced environment, where your contributions will make a real difference.

In this role, you will be responsible for a variety of tasks that are essential to the smooth operation of our business. You will be the first point of contact for our executives, and you will be expected to handle their inquiries and requests in a professional and timely manner. You will also be responsible for managing our office supplies, maintaining our filing systems, and assisting with travel arrangements. Additionally, you will be expected to support our marketing and sales teams by preparing presentations, managing social media accounts, and assisting with event planning. This role offers the opportunity to work in a dynamic and fast-paced environment, where your contributions will be valued and appreciated.

📋 Tanggung Jawab Pekerjaan

• Manage the schedules and calendars of senior executives, ensuring all appointments and meetings are accurately recorded and communicated.
• Coordinate and facilitate meetings, including sending out agendas, taking minutes, and following up on action items.
• Handle travel arrangements, including booking flights, hotels, and transportation, and managing expense reports.
• Assist with the preparation of presentations, reports, and other documents required by executives.
• Maintain and organize confidential documents, ensuring they are stored securely and accessed only by authorized personnel.
• Provide administrative support to the marketing and sales teams, including preparing materials for events and managing social media accounts.
• Manage office supplies and maintain the office environment, including ordering and restocking necessary items.
• Assist with event planning and coordination, including sending out invitations, managing guest lists, and coordinating logistics.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Excellent organizational and time-management skills, with the ability to meet deadlines and adapt to changing priorities.
• Strong communication and interpersonal skills, with the ability to build rapport with executives and other stakeholders.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with project management tools such as Trello, Asana, or Monday.com is a plus.
• Fluency in English, both written and spoken, is required. Knowledge of Bahasa Indonesia is a plus.

🛠️ Keahlian

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